Renewal and expiration

Each member card has a validity period (1 year by default). On expiration, the member can no longer borrow until the card is renewed.

See cards about to expire

The dashboard shows a counter of cards approaching expiration. Click it to see the list of affected members.

You can also filter the member list by expiration date from Members → Filters.

Renew a card

From the member profile, click Edit. The Renew card button is next to the expiration date (Advanced options, open by default).

The click sets the expiry to today + 1 year (the category's validity). A message at the top of the page shows “New expiry date: dd/mm/yyyy”. A second click the same day does nothing. The card number does not change — the member keeps using their physical card.

If the category has a membership fee, an invoice is issued at the same time. See Cash desk and invoices.

Expired card: what happens?

When a member arrives with an expired card:

• At loan: a red alert appears. You cannot finalize the loan until the card is renewed.
• At return: no blocking. Return is always accepted, even with an expired card (otherwise overdue books would stay in the library forever).

Renew while chatting with the member

Take advantage of renewal to check:

• Contact info still up to date (phone, address, email)
• Recent photo (especially for children growing fast)
• Suitable category (a child who became a teen should change category for adapted loan durations)

Deactivate rather than letting expire

If a member no longer comes to the library, prefer Deactivate the profile (from the Actions menu) rather than waiting for expiration. This avoids including them in your active member statistics.